St Henry’s Fall Festival
Sept. 16 to Sept. 17, 2011
(Saturday 6 PM – 11 PM), (Sunday 11 AM – 5PM)
Father Tony VanderLoop
(763) 295-2402, frtonyvanderloop_sthenry@tds.net
Parish Council Representative
Jeff Larch
(762) 295-6791, jlarch@tds.net
Maintenance Engineer
Lamont Embree,
(763) 271-3071, lamontembree_st.henry@tds.net
Steering Committee #1 Kent & Julie Vickerman
(763) 263-6211, kjvickerman@gmail.com
Steering Committee # 2 Scott & Sara Watters
( 763)263-3994, swatters@izoom.net
Steering Committee # 3 Paul & Beth Ireland
(763) 263-1342, pireland@connections-etc.net
Steering Committee
The Steering Committee members coordinate the efforts of the various booths and activities. They recruit volunteers. They ensure that materials and supplies are obtained. They ensure liquor licenses are obtained and outside contractors/venders have insurance. They refer contracts, gambling and money issues to the Parish Administrator. They secure weekend music entertainment. They arrange for security, sanitation and promotions on local radio and the parish bulk mailing of the festival flyers that announce all booths, chair people and special activities with the publicity chair.
They help out where needed prior to and during the fall festival.
• Commitment. Attend planning meetings starting in June. Help with construction on Saturday morning and be in attendance during the festival on Saturday and Sunday. Assist with tear down of the booths/tents. It is a three year commitment so that we always have someone with experience assisting someone new that is joining us.
Festival Chair
The Festival Chairs operate the booths and activities. They make requests to the Steering Committee for materials and volunteers. They help with construction and setup of the booths, collect tickets/money & award prizes.
• Commitment. Varies according to activity. Some Chairs work one day of the festival. Some work the entire weekend. Some split shifts with other volunteers. All festival chairs are responsible to make a volunteers sign-up sheet for the Gathering Space so parishioners can sign up to work at a booth. If the chair cannot attend a planning meeting, they are asked to call their assigned Steering Committee member and give an update on their booth so that everyone can be informed of needs or progress.
Steering Committee # 1
• Beer/Pull Tabs
Chairs – Pat & Mary Simondet, (763) 263-7607, teamsimondet@connections-etc.net
Commitment/Responsibilities – Operate the beer/pull-tab tent Saturday and Sunday. Order the beer wagon from Dahlhiemer Distributing. Arrange for Walmart to loan a TV.
Order pull tabs.
• Bottle Blast
Chairs – Keith & Shannon Meierhofer, (763) 295-0565, shannon.meierhofer@gmail.com
Commitment/Responsibilities –advertise for prizes through the parish bulletin, make a volunteer sigh-up sheet and work the day of the festival.
• Bingo
Chairs – Ross Holmes, (763) 263-7855, hsholmes@aol.com
Commitment/Responsibilities – secure the BINGO equipment from the K of C and run the booth on Sunday from 11:30am – 4:30pm.
• Cake Walk
Chairs – Ben & Mary Roberg, (763) 639-7166, maryroberg@hotmail.com
Commitment/Responsibilities – Order PA system and cake boxes from a local grocery store. Advertise for cakes through the parish bulletin, make a volunteer sigh-up sheet and work the day of the festival.
• Children’s Games
Chairs – Jeff & Kathy Jones, (763) 295-0482, jkjones@fnmmail.com
Commitment/Responsibilities –order prizes from a vendor (Oriential Trading), advertise for prizes through the church bulletin, assist with booth set-up, make a volunteer sign-up sheet & work during the festival.
• Construction
Chair – ??
Commitment/Responsibilities – Order tents. J & S Tent Rental – contact is james Neumann, (763) 876-2102. General Rental, (763) 295-2300. Organize construction teams for set-up and tear-down.
• Country Market
Chair – Janelle Hazuka, (763) 295-4891, rjhazuka@yahoo.com
Commitment/Responsibilities – promote “homemade and garden” items needed through the church bulletin. Make a volunteer sign-up sheet and work during the festival.
• Sweet shop
Chair – Janelle Hazuka, (763) 295-4891, rjhazuka@yahoo.com
Commitment/Responsibilities – promote “homemade canned & sweets” items needed through the church bulletin. Make a volunteer sign-up sheet and work during the festival.
• Youth Ministry/Teen Games
Chair – Kim DeLaRosa Allex, (763) 271-3092, thefyshingrod@gmail.com
Commitment/Responsibilities – secure teen activities that draw an interest. Make a volunteer sign-up sheet and work during the festival.
Steering Committee # 2
• Chili Contest
Chairs – Ross & Susan Holmes, (763) 263-7855, hsholmes@aol.com
Jeff & Joan Larch, (763) 295-6791, jlarch@tds.net or jjlarch@juno.com.
Commitment/Responsibilities – Advertise for home made Chili through the parish bulletin, order bowls, spoons, crackers, make a volunteer sign-up sheet and work the day of the festival.
• Cornerstone Café
Chair/Café owner – Sue Swiecichowski (612) 221-8364,
Commitment/Responsibilities –This is an outside vender that comes both days with her own workers. The church gets 50% of the booth profits (chicken/wild rice soup & homemade breads).
• Dining Room
Chair – John & Sheila Sornsen, (763)263-8128, sheila.sornsen@sawmillmgt.com
Commitment/Responsibilities –order paper products through the office administrator, decorate dinning room with provided decorations kept in storage, make a volunteer sign-up sheet, work the day of the festival.
• DJ – Saturday evening music & entertainment for the FREE Community Street Dance.
• Fry Bread
Chair – Louise Fasen, (763) 262-4318, fasenkl@tds.net
Commitment/Responsibilities – Orders frozen bread dough, oil and fryers, and secures workers for the booth. Works the day of the festival.
• Games 4U (?)
Chair – ??
Commitment/Responsibilities -
• Hispanic Food Booth
Chair – Max & Sara Diaz, (763) 614-4383, diazmax@charter.net
Commitment/Responsibilities – Order Hispanic food through a food vender, assist with booth set-up, make a volunteer sign-up sheet & work during the festival.
• Inflatable’s
Chair – Kay Schroden, (763) 263-3045, kschroden@hotmail.com
Commitment/Responsibilities – secure inflatable entertainment through a business that has Minneapolis/St.Paul dioceses approval of insurance. Coordinate that contracts are to the parish administrator before the festival weekend, and get a check from the office to pay for entertainment day of festival for the discount to be applied. Be available the day of the festival.
• Kitchen
Chair – Michael Cruser, (763) 354-6195, mdcruser@aol.com
Commitment/Responsibilities – order food needed for the dinner, secure necessary equipment for food storage from General Rental, and secure volunteers to cut the turkey and a few other people to work the day as well as the chair person.
• Publicity
Chair – Kay Schroden, (763) 263-3045, kschroden@hotmail.com
Commitment/Responsibilities – advertise for our festival through radio & news paper Public Service Announcements and make a flyer to distribute. Place a paid ad in the local paper & rent two 4×8 signs on wheels to place at a heavy traffic area. Be aware of city of Monticello sign ordinance!
• Saturday Food Concessions
Chair – Jerry Nelson, (763) 263-6106, nelson-biglake@izoom.net
Commitment/Responsibilities – Pick up pop and food that the Sunday Chairs ordered, assist with booth set-up, make a volunteer sign-up sheet, and work Saturday evening.
• Sno Cones
Chair – Bob and JHoyce Pressure, 612-810-4567, bjpreusser@yahoo.com
Commitment/Responsibilities – Order/pick up Sno Cone machine from General Rental as well as food products to make Sno Cones, make a volunteer sign-up sheet, and work Saturday evening.
• Sunday Food Concessions
Chairs – Melissa Anderson, (763) 295-8409, andiesfamily@fnmmail.com
Julie Spears, (763) 295-2458, jbspears@fmnmail.com
Commitment/Responsibilities – Order food for the outdoor concession stand for both Sat. & Sun., make a volunteer sign-up sheet, and work on Sunday.
Steering Committee #3
• Accounting
Chair – Sally Dehmer, (763) 295-4293, rsladehmer@tds.net
Commitment/Responsibilities – Meet with the parish administrator and festival chairs for “start-up cash”. Secure volunteers with finance skills to work on Sunday, keep booths stocked with $1’s and $5’s the day of the festival…always escorted by a police officer.
• Festival 4 mile run/relay
Chair – Keith Schreifels, (763) 878-1687, TPSKeith@tds.net
Commitment/Responsibilities – Set up and organize the run on Saturday morning.
• Grand Raffle
Chair – Leo & Kay Schroden, (763)263-3045 kschroden@hotmail.com
Commitment/Responsibilities – send out letter to business’ for donations, format raffle ticket and send to printers. Submit a letter to the parish about the raffle for publicity.
• S.A.L.T.
Contact Kari Kunkel, (763) 295-6204, to arrange for them to perform from Noon to 2:30 on Sunday.
• Spanish Musical Group
Contact ?? to arrange for them to perform from 2:30 to 4:30 on Sunday.
• Sanitation (Steering Committee)
Contact Red’s Portable Toilets @ (612) 366-0366. Order one Handicapped Accessible & two standard toilets.
• Security (Steering Committee)
Contact Wright County Sheriff’s Office to arrange for two deputies to work Saturday 5PM to 9PM & Sunday 11am to 5PM. Contact is Sgt Brian Johnson, (763) 684-2366. $35.00 an hour for each officer.
• Shirt Sales
Chair – Keith Schreifels, (763) 878-1687, TPSKeith@tds.net
Commitment/Responsibilities -
• Silent Auction
Chair – Melissa Anderson (763)263-6952, Linda O’Donnell (763)614-9429, Renee Baier (763)878-2387, and Rachel Schultz (763) 295-5837
Commitment/Responsibilities – Send out letters to businesses to solicit donations in mid-July. Submit a parish bulletin announcement for volunteers to help pick up prizes and to help arrange and wrap baskets. Have volunteers help monitor baskets during the festival weekend. Announce basket winners and collect the money. Work with the parish office to arrange for pick-up of baskets not claimed the day of the festival. (Stored in a locked room/pick-up Monday – Friday during office hours.)
• Texas Hold’em
Chair – Dan Holthous, (763) 295-2458, dan@mnfoam.com
Commitment/Responsibilities –Set out a Registration Sheet for after Mass’ for people to sign up to play on Saturday @ 7pm. Secure prizes. Oversee the card game.
• 50/50
Chair – Marla Scherber (763) 878-2381, marlascherv@gmail.com
Commitment/Responsibilities – Secure “double tickets” for the game. Make a 50/50 board to post winning tickets, amount and persons name on. Make a sign-up sheet for volunteers for Saturday and Sunday of the festival. Work during your posted hours.
